Roosevelt County Court Clerk
The District Court Clerk / Court Clerk function for Roosevelt County court cases sits with Roosevelt County District Court in the Ninth Judicial District. The court handles court case files filed in District Court, including civil, domestic, criminal, juvenile, mental health, estate-related, and appeal matters. The clerk side of that court is the place to inspect District Court case records in person, request copies, ask about certification costs, and confirm the status of court-file documents.
This office is distinct from the Roosevelt County Clerk. The County Clerk records deeds, other real property documents, marriage licenses, elections, business licenses in unincorporated areas, military discharges, and probate-clerk materials. Court case copies, court filing fees, criminal complaints, judgments and sentences, divorce decrees, orders, and hearing notices belong with the court clerk process.
Roosevelt County District Court
109 W. First St.
Portales, NM 88130
575-359-6920
Fax: 575-359-2140
Monday-Friday, 8 a.m.-4 p.m.
Roosevelt County Clerk Case Duties
Court clerk duties are tied to the court case lifecycle. The clerk receives filings, keeps the case record, accepts filing fees, processes copy and certification requests, routes records requests, and helps users identify the correct court department. The Roosevelt County District Court phone tree includes options for Jury, Criminal, Domestic Matters or Child Support, Juvenile, Civil or Probate, DV, and General Info, which gives requesters a practical way to route calls.
- Maintain District Court case files for civil, domestic, criminal, juvenile, mental health, estate, and appeal matters.
- Provide in-person inspection for public court records filed in Roosevelt County District Court.
- Collect court filing, copy, certification, jury demand, and audio duplication fees listed by the Ninth District.
- Process requests for complaints, final decrees, judgments, sentences, orders, notices, and other case documents.
- Direct formal court-record requests through the New Mexico Courts IPRA form or the Ninth District records custodian.
The Roosevelt County Clerk Tyler Self-Service source is a useful contrast because it covers County Clerk recorded documents, not District Court case files.
That distinction keeps court case requests from being routed to the recorded-document index by mistake.
Request Certified Court Copies
Certified copies are used when a court document must be proven as an official court record. In Roosevelt County, a certified District Court copy might be needed for a divorce decree, judgment, order, final disposition, criminal judgment and sentence, or another filed case document. The Ninth District fee page says copy, certification, and tape duplicate fees must be received before copies are provided. Requesters can call the clerk's office for the cost before paying.
The same copy request rules apply when a user is asking for a plain copy rather than a certified one. The clerk still needs the court, case number if known, party names, document type, and enough detail to locate the case. If the case is sealed, expunged, juvenile, mental health related, or contains protected family information, the clerk may provide a redacted copy, deny public access, or require a court order or party-level authority.
- Identify the court and case type. Confirm that the record is a District Court case, not a Magistrate, Municipal, County Clerk, or Probate Court record.
- Gather party names, case number if known, document title, filing date or date range, and whether a certified copy is required.
- Call Roosevelt County District Court at 575-359-6920 for cost and department routing.
- For mailed requests, include a money order or cashier's check and a self-addressed stamped envelope.
- Allow three days for processing, based on the Ninth District copy request guidance.
Roosevelt County Clerk Request Fields
The New Mexico Courts IPRA webform is the online route for court records requests. It creates an email to the designated records custodian after the requester identifies the court location. For Roosevelt County court case records, choose the Ninth District and the specific Roosevelt County court or department when available. The request should be precise enough for the clerk to locate the record without guessing.
| Field | Required | Notes |
|---|---|---|
| Court Location | Yes | Select Ninth District for Roosevelt County District or Magistrate Court records. |
| Specific court or department | Yes | Use District Court - Roosevelt County when the case was filed there. |
| Requester name | Yes | First and last name are required on the webform. |
| Email and phone | Yes | Used for response and clarification. |
| Subject name | Yes | Person whose records are being requested, with alias if known. |
| Type of records | Yes | Civil, family, criminal, other case documents, or other. |
| Court case number | Yes per page source | Include if known; use narrative detail if not known. |
| Records requested narrative | Strongly needed | Name the document, date range, case type, and copy or certification need. |
Roosevelt County Court Clerk Fees
The Ninth District publishes court filing and copy costs for District Court work. These are court clerk costs, not County Clerk recording fees. Civil and domestic filing fees apply when opening or reopening those case types. Appeal fees apply when a Magistrate Court criminal appeal, Municipal Court appeal, or other administrative appeal is filed. Copy fees apply when requesting paper copies, certification, or audio duplication.
| Item | Amount |
|---|---|
| Civil case filing or reopening | $132.00 |
| Domestic case filing or reopening | $137.00 |
| Magistrate Court criminal appeal | $35.00 |
| Municipal Court appeal | $20.00 |
| Administrative or other appeal not listed | $132.00 |
| 6-person jury demand | $150.00 per day |
| 12-person jury demand | $300.00 per day |
| Tape or CD duplication | $4.00 per tape or CD |
| Photocopies | $0.35 per page |
| Certification | $1.50 each |
| Divorce packets | $20.00 each |
The official Ninth District fees and filing costs source lists the court clerk charges used for Roosevelt County District Court requests.
Those court charges should not be mixed with County Clerk recording, copy, certification, or Tyler index costs.
Online Court Clerk Access
Online access begins with New Mexico Case Lookup for individual electronic court records and re:SearchNM for registered users. When the desired court document is not available online, use the court clerk, the IPRA webform, or mail. The Ninth District records request page allows in-person inspection at the courthouse where the case was filed and formal requests through New Mexico Courts IPRA. Written mail requests go to Ninth Judicial District Court, Attn: Records Custodian, 700 N. Main St., Clovis, NM 88101.
The U.S. District Court for the District of New Mexico source is federal and should not be used for Roosevelt County state District Court case files.
Federal court records use federal systems, while Roosevelt County Court Clerk case files use the New Mexico state court access routes.
The federal filing information source explains CM/ECF and PACER for federal cases.
That federal filing workflow is useful only when the matter is in federal court, not when requesting a Roosevelt County state case copy.
State Clerk vs Federal Clerk
Roosevelt County District Court is part of the New Mexico state court system. The federal District of New Mexico and the federal Bankruptcy Court use PACER and federal CM/ECF. A state divorce decree, state criminal judgment, District Court civil order, or Roosevelt County case docket should not be requested through PACER. A federal civil case, federal criminal case, or bankruptcy matter should not be requested from Roosevelt County District Court.
The PACER District of New Mexico source identifies the federal district court lookup route.
Use PACER for federal District of New Mexico records, not for a Roosevelt County District Court case file.
The PACER Bankruptcy Court source is another federal route assigned in the project image set.
Bankruptcy records are federal records, so they sit outside the Roosevelt County Court Clerk's state case-file role.
Note: Land records, marriage records, elections, and probate clerk indexes are handled by the separate County Clerk page.